Job Title:

Receptionist - Clerical Assistant

Company:	Vernon Alliance Church
Location:	Vernon , BC

Vernon Alliance Church is seeking a 4-day per week Reception and Clerical Assistant. This key front-line role welcomes visitors, manages communications, and supports the operational needs of staff and ministries. The ideal candidate is helpful, kind, empathetic to guest needs, highly organized, communicates effectively, adapts easily to changing priorities, and demonstrates a servant heart in alignment with the mission and culture of Vernon Alliance Church.

Key Responsibilities

Reception & Communications

Provide courteous and professional front desk support, including handling phone calls, greeting visitors, and responding to inquiries.
Direct inquiries to appropriate staff, ministries, or community resources.
Distribute materials and information as requested.

Clerical & Administrative Support

Sort and distribute incoming mail; arrange parcel or stamp pickups.
Record minutes at staff meetings.
Perform photocopying duties and manage maintenance of the photocopier.
Create and circulate emails, newsletters, and other internal communications.
Ensure debit machine functionality throughout the week and for Sunday services.

Resource Tracking & Distribution

Coordinate and track applications for programs and support (e.g., School Fee Program, Benevolent Funds).
Manage event and rental bookings.
Ensure prayer requests are sent to the appropriate teams.
Organize monthly tasks such as sending family birthday cards and updating the Vacation Calendar.
Maintain inventory of donation envelopes and connection cards for the sanctuary.

Planning Centre Management

Utilize Planning Centre for room bookings, CRC tracking, Sunday attendance records, and creation of lists and email distribution as required.

Office Environment & Purchasing

Maintain general office cleanliness and monitor security through camera systems.
Oversee the Fellowship Kitchen, including inventory, supplies, and proper sanitation, as well as paper supply purchases for the Fellowship and Arbour kitchens.
Manage purchasing of office supplies, water delivery, communion elements, and items for events or meetings.

Ministry Project Support

Assist with small and large-scale ministry initiatives as needed.

Reporting & Collaboration

Reports to the Executive Assistant, with oversight from the Director of Operations.
Provides support to all staff and departments across the organization.

Work Schedule

Hourly contract position of 32 hours per week.
Monday to Thursday, typically 9:00 a.m. to 4:00 p.m., with occasional 8:00 a.m. starts for purchasing tasks.
Occasional support outside regular hours may be required.

Required Qualifications

Proficiency with switchboard operations and Microsoft Office Suite.
Strong organizational, multi-tasking, and prioritization abilities.
Collaborative mindset and ability to work effectively in a team.
Excellent verbal and written communication skills.
Adaptability with evolving technologies and willingness to learn and implement new systems and tools that improve clarity, efficiency, and communication.
A servant heart with a positive and flexible attitude that supports the mission and ministry of Vernon Alliance Church.

What We Offer

A dynamic and supportive work environment where your contributions make a direct impact on ministry and community.
Opportunities to grow in skills, technology use, and ministry involvement.
A culture focused on teamwork, servant leadership, and positive engagement.

Compensation