Job Title:

Payroll and Benefits Administrator

The Penticton and District Society for Community Living

PDSCL Job Title: Payroll and Benefit Administrator

Job Family: Administration and Finance
Job Classification: Administrative Assistant
Employment: Permanent Full Time, Health and Welfare Benefits, MPP, Vacation and Bank time included.
Wage Rate: $28.49 to $31.61 per hour
Reports To: Finance Manager

Job Sumary

Reporting to the Finance Manager, produces financial data and analyzes financial information and prepares bi-weekly payrolls. Performs bookkeeping duties such as coding, recording, posting and processing day to day transactions. Process accounts receivable and accounts payable. Maintains and processes the registration, updates and termination of Employee Benefits. Produce and prepare benefits reports. Maintains and updates both accounting and benefit records.

Key Duties and Responsibilities

Payroll

1. Processes bi-weekly payroll for all employees and service recipients.

2. Ensuring that all payroll changes are made accurately and in time for affected pay periods.

3. Ensuring accurate processing of sick pay and vacations.

4. Reviewing and reconciling bi-weekly payroll for accuracy and completeness.

5. Staying current on payroll regulations, standards and work methods.

6. Compiling all necessary backups and generating reporting as required.

7. Prepare year-end reports, including reconciling T-4s and transmitting files to the Canada Revenue Agency.

8. Codes source documents such as invoices and receipts to the appropriate credit card reconciliation, pre-payment journals, balance sheet account reconciliation and payroll journals.

9. Respond to inquiries and requests regarding payroll. Follows up to resolve errors and discrepancies in accordance with established procedures.

10. Assists the accountant or financial manager in the preparation of audits and the production of financial statements, various accounting summaries and reports and compiling statistics

11. Files documents such as invoices, cheque requisitions and bills; maintains the filing system in accordance with established guidelines

12. Input data from source documents into computerized accounting systems or spreadsheets

13. Processes family care payments rent rolls in a computerized environment

14. Performs other related duties as required.

Benefit

1. Prepare and process benefit registration for all applicable employees.

2. Make a Benefits package and send it out to Employees through inter-office Mail.

3. Verifying and maintaining accurate benefit enrolments and terminations and ensuring these changes are logged in both the system and the employee’s file.

4. Ensure that changes like a leave of absence, wage increases and terminations are updated on the benefits platform for employees and are done on a timely basis for cut-off periods.

5. Maintain, review and reconcile monthly and bi-weekly benefit reports for accuracy and completeness.

6. Perform other duties as required.

Education

Grade 12, plus related post-secondary courses in secretarial training or office procedures.


Training & Experience

• Two (2) years recent related experience
• Or an equivalent combination of education, training and experience

Other Job Requirements:

• Satisfactory Criminal Records search.
• Valid CPR/First Aid certificate
• Class 5 Drivers License.
• Keen attention to detail and time management skills
• Skills in Microsoft Excel
• Ability to work cooperatively and effectively with or without supervision.
• Ability to adhere to the Code of Ethics.
• Good communication, data collecting, observation and reporting skills.
• Skills in training, planning and organizing.
• Solid philosophical belief in community inclusion.
• Knowledge of fire safety and fire equipment.

TO APPLY:

If you have the skills and experience required for this position, please forward your resume to:

E-mail: HR@PDSCL.org

Posted 2025-03-03