Job Title:

Corporate Law Legal Assistant


Loopstra Nixon LLP


Etobicoke , ON

Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit. 

We are currently seeking an experienced Corporate Legal Assistant to join our Head Office. The ideal candidate will support our lawyers by enhancing the efficiency of their practice, applying their well-honed skills and knowledge to our operations. We are looking for someone who is not only proficient in legal administrative tasks but also eager to continue their professional growth within a dynamic and supportive environment.


  • Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordinating travel arrangements.  
  • Assist clients with the management and filing of their corporate entities.
  • Prepare organizational documents, incorporate entities, diarize deadlines for renewals and file renewals.
  • Prepare various correspondences and documents, including memos, letters, emails, reports, presentations, and legal documents. 
  • Under the supervision of a lawyer, prepare and file corporate documents, prepare searches for corporate transactions, and assist in transaction closing matters.
  • Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies. 
  • Facilitate communication between lawyers and internal/external parties, answering general correspondence and inquiries for client matters.
  • Communicate and coordinate with government entities to obtain corporate documents necessary for corporate transactions.
  • Maintain an organized and current file system for client files. 


  • Minimum of 3 years' experience as a legal assistant in Corporate law.
  • Law Clerk diploma from an accredited college or completion of the Institute of Law Clerks of Ontario Certification.
  • Outstanding organizational skills with meticulous attention to detail. 
  • Excellent oral and written communication skills. 
  • Strong prioritization skills and capability to manage multiple tasks simultaneously. 
  • Ability to work both independently and collaboratively within a team. 
  • Upholds a high level of professionalism and maintains confidentiality in all matters. 
  • Experience in the use of a legal accounting software, preferably ProLaw, for billing, file opening and closing matters.
  • Experience in the use of Ecore and MinuteBox is considered an asset.
  • Proficient Microsoft Office skills (Excel/Word/Outlook). 


If you have the skills and experience required for this position, please forward your resume to:


Posted 2024-06-13

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