Job Title:

Executive Administrative Assistant


VoPay International Inc.


Vancouver , BC

Closing Date:

December 31, 2021

Full Time

VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to eliminate all payment inefficiencies, so businesses can focus on what they do best in today’s digital economy.


The Opportunity

We are looking for an Executive Administrative Assistant that will support the Chief Executive Officer and the Executive Team. This is a dynamic role that will involve both Executive Assistant and Administrative Assistant duties. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision. This person must be very well organized and have the ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.

Duties and Responsibilities: 

  • Prepare and follow-up with various correspondence
  • Follow up on telephone & email inquiries and respond as appropriate
  • Compose, review, and follow through on internal and external communication with a commitment to accuracy and attention to detail
  • Manage and organize emails
  • Schedule and coordinate calendar appointments
  • Orchestrate the management of office duties and perform all other duties as required
  • Prioritize and manage multiple projects simultaneously, and follow through to completion
  • Oversee office day-to-day operations, manage supplies, and pantry
  • Assist with reviewing documents & reports and follow up with outside parties as required
  • Prepare meeting agendas and prepare minutes from meetings
  • Handle sensitive information appropriately and use good judgement in problem solving
  • Organize internal and external events
  • Prepare travel arrangements and create detailed itineraries.
  • Provide an admin, general business support to CEO in day to day matters
  • Carry out expense reports
  • Other administrative tasks as needed


  • 5+ years experience as an executive and/or administrative assistant, or other related fields. 
  • A college or university degree
  • Tech-savvy and resourceful: familiarity with G Suite
  • Be highly innovative, creative and pay excellent attention to details
  • Upbeat, positive, outgoing, personable and able to relate well with diverse groups
  • Demonstrated commitment to completion of projects on a timely basis
  • Excellent verbal, written and keyboard skills and organizational skills
  • Ability to take initiative, multi-task & work well under pressure
  • Expert level written and verbal communication


If you have the skills and experience required for this position, please forward your resume to:


Posted 2021-12-15

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