Job Title:

Branch Administrator

Company:

Schindler

Location:

Montreal , QC


Primary Function

The Branch Administrator is responsible for supporting the branch in the areas of reception, facilities, accounts payable, filing, postal and courier coordination, and assists with reporting, invoicing and general activity coordination.

Responsibilities

Reception

  • Answer incoming calls to reception and direct caller to appropriate resource
  • Order office supplies and maintain inventory
  • Coordinate mail and courier preparation, track as necessary to ensure delivery; open, sort and distribute incoming correspondence
  • Greet all parties entering the building and direct to appropriate resources
  • Ensure reception area is organized, ensure area has a professional appearance

Facilities Support

  • Act as liaison between Schindler and property manager to report any issues with building condition, required repairs.
  • Coordinate arrangements with external service providers to support facilities related requests

Finance Administration

  • Process Time and Material (T&M) and Fixed Price (FP) billings
  • Code invoices for accounts payable processing
  • Issue and file purchase orders

General Administration

  • Complete fleet administration tasks including ensuring insurance documents are current, issuing vehicle assignment change notices, and monitoring vehicle maintenance schedule
  • Provide administrative support to assist with ensuring ISO Compliance, and documenting Health and Safety Committee meeting minutes.
  • Enter records for safety and technical training
  • Coordination of training and maintenance of training logs
  • Prepare various reports utilizing SAP and MS Office as directed
  • Create and maintain field employee databases and files
  • Develop and maintain local administrative procedures
  • Review and support creation correspondence for field employees and customers
  • Provide back up support and coverage for Service and New Installations Coordinators
  • Event planning assistance and coordination
  • Maintain and update manpower contact lists
  • Support Key Account activities as needed included but not limited to invoicing and collections
  • Filing and other administrative duties as required (e.g. business cards, office supplies, personnel transactions)

Knowledge

  • Post-secondary education, preferable university degree in business / finance related field
  • Experience working in an administrative role is preferred

Critical Skills

  • Proficient in MS Office
  • Communication: Excellent verbal and written communication skills
  • Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
  • Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively  
  • Teamwork: Ability to interact with all levels and foster a teamwork relationship
  • Knowledge of SAP reporting functions considered an asset

TO APPLY:

If you have the skills and experience required for this position, please forward your resume to:

E-mail: francoise.elhag@schindler.com



Posted 2021-09-03








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