Job Title:

Office Administrative Assistant


New Malwa Express Inc


Mississauga, ON

Closing Date:

May 31, 2021

New Malwa Express Inc has been in business for 23 years in the U.S. (Michigan & Texas) and Canada (Mississauga & Windsor). Over the years, our fleet has grown over 250 tractors, 400 dry vans, and 40 reefers. The entire fleet is Real-Time Tracked for seamless and on-time delivery.

We are a full-service logistics provider offering services in Canada, and the United States has grown to over 300 Drivers for full truckload, train trailers, pup trailers, flatbeds, sprinter vans, cargo vans, dry vans, and reefers. Every vehicle is equipped with cargo and door sensors, fuel Efficient systems and automatic transmission to safely deliver the couriers.

We are currently seeking an Office Administrative Assistant to join the team.

Term: Permanent, Full time

Job Address: 7040 Financial Dr, Mississauga, ON L5N 7H5

Business Type: Transport

Number of Position: 1

Salary: $24.50 per hour

Start date: ASAP

Work hours: Minimum 35 to 40 hours per week.

Language: English

Job responsibilities:

  • Carry out administrative activities associated with freight orders and shipments
  • Schedule and confirm appointments and meetings with clients and liaison business partners/transporters
  • Administer complete processing of shipments and logistics files
  • Answer telephone and electronics enquiries of vendors, transporters, clients and third-party logistics, keep our business relation entities updated about their business needs and shipments in progress
  • Review and evaluate delivery documents for safe handing and border crossing of goods
  • Prepare delivery orders, shipment labels and process data entries for shipments and logistics
  • Partner with other team to assist and administer transport and warehouse office administration activities
  • Assist logistics dispatch with office administration activities
  • Order office and maintain office supplies such as printers supply/service, papers, FAX and other office desks supplies
  • Assist with client invoices and orders processing
  • Collect data and prepare periodic and special reports, manuals and correspondence
  • Greet clients, vendors and other visitors visiting office, direct visitors to appropriate colleague. Represent business with excellent client services
  • Record and prepare minutes of meetings during client meetings and internal business process discussions
  • Book flights, hotels and arrange other travel schedules for office staff for their company travel plans
  • May need to prepare business presentation for potential clients to assist sales team to pitch new sales

Employment Requirements

  • Must have completed grade 12, completion of 1-2-year(s) college program is an asset
  • Must have excellent proficiency in English language, both written and verbal. Knowledge of other languages will be a strong asset
  • Experience in office administration, experience in transportation and travel is an asset
  • Professional, reliable and well organized
  • Highly effective client services and organizational skills
  • Team player and highly adaptive to work in culturally diverse environment
  • Great command on Microsoft Office Applications, MS Excel, electronics scheduler and Adobe Professional for document processing. Working knowledge of cloud storage, invoice processing and document management system is an asset
  • Having own vehicle is an asset


Please submit your application by email to please mention position “Office Administrative Assistant” in subject line

We are equal opportunity employer, thank you for your interests for this position, however we will only contact candidate who meets the criteria.

Posted 2020-08-24

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