Job Title:

Office Administrative Assistant

Company:

Aish Transport & Logistics Inc

Location:

Etobicoke, ON

Closing Date:

2020-03-31


1182 A Martin Grove Road, ETOBICOKE, ON M9W 5M9

At Aish Transport and Logistics, we offer the best transportation solutions. Our company is dedicated in satisfying our clients with a world class prompt service and quick  turnaround time.

We promise to take care of all the supply chain management, to make your shipments travel safe, fast and on time. We are currently seeking a dynamic Office Administrative Assistant to join the team.

Term: Permanent, Full time

Business Type: TRANSPORT

Number of Position: 1

Salary: $23.50 per hour

Job responsibilities

  • Carry out administrative activities associated with freight orders and shipments
  • Administer complete processing of shipments and logistics files
  • Answer telephone and electronics enquiries of vendors, transporters, clients and third-party logistics, keep our business relation entities updated about their business needs and shipments in progress
  • Review and evaluate delivery documents for safe handing and border crossing of goods
  • Advise students of the program duration outline and class schedules and deal with enquiries related to this, monitoring information including email communications
  • Prepare delivery orders, shipment labels and process data entries for shipments and logistics
  • Partner with other team to assist and administer transport and warehouse office administration activities
  • Schedule and confirm appointments and meetings with clients and liaison business partners/transporters
  • Assist logistics dispatch with office administration activities
  • Ensure accuracy and uniformity of materials sent to applicants throughout the admission cycle by
  • Order office and maintain office supplies such as printers supply/service, papers, FAX and other office desks supplies
  • Assist with client invoices and orders processing
  • Collect data and prepare periodic and special reports, manuals and correspondence
  • Greet clients, vendors and other visitors visiting office, direct visitors to appropriate colleague. Represent business with excellent client services
  • Record and prepare minutes of meetings during client meetings and internal business process discussions
  • Book flights, hotels and arrange other travel schedules for office staff for their company travel plans
  • May need to prepare business presentation for potential clients to assist sales team to pitch new sales

Job Requirements

  • Must have excellent proficiency in English language, both written and verbal. Knowledge of other languages will be a strong asset
  • Must have completed grade 12, completion of 1-2-year(s) college program is an asset
  • Experience in office administration, experience in transportation and travel is an asset
  • Professional, reliable and well organized
  • Highly effective client services and organizational skills
  • Team player and highly adaptive to work in culturally diverse environment
  • Great command on Microsoft Office Applications, MS Excel, electronics scheduler and Adobe Professional for document processing. Working knowledge of cloud storage, invoice processing and document management system is an asset
  • Having own vehicle is an asset

Start date: ASAP

Work hours: Minimum 35 to 40 hours per week.

Language: English

TO APPLY:

Please submit your application by email to jobsaishtransport@gmail.com please mention position “Office Administrative Assistant” in subject line

We are equal opportunity employer, thank you for your interests for this position, however we will only contact candidate who meets the criteria.





Posted 2019-08-27








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