Job Title:

PPM Administration and Coordination

Company:

TRS Staffing Solutions

Location:

Terrace, BC


Administration and Clerical Support 

  • Typing - development of new documents, including use of templates / project standards and specifications 
  • Electronic filing - including revision management 
  • Edit and format existing documents, including ongoing revisions 
  • Attend meetings and prepare minutes of meeting - accurate recording of both technical and non-technical subject matter and details 
  • Synthesize meeting summaries into action logs (action, description, responsible person, completion time) 
  • Follow-up and expedite completion of actions - via email and in-person 
    • In consideration of others' conflicting priorities, and 
    • Find creative ways to accomplish tasks on-time, including professional and pro-active time management 
  • Prepare and manage calendars for:
    • Team members, office events, and global events - including complex coordination amongst 7-10 remote operating centers and sites including multi-lingual challenges and varying supports and capabilities 
  • Coordinate tools, resources, logistics, and people, for training and workshops
    • Participant tracking - attendance lists, and tracking logs 
    • Catering
    • Set-up and take-down 
    • Internal office and external bookings 
    • Photocopying, prepare materials for attendees

Communications 

  • Gather, research, synthesize, and prepare draft documents from multiple sources and stakeholders, including: technical and non-technical subject matter - weekly deliverables
    • e.g. 
    • Safety tool box topics 
    • PPM / cultural topics 
    • Quality / FPD topics 
  • Compose and type text - for global audience, including: multi-lingual teams, english as a second language, and preserve subject matter (both technical and non-technical) 
  • Research and prepare effective visual supports, including: design and draft of graphics using word suite (charts and graphs, symbols, etc.), internet sources, company files, and 3rd party sources
  • Coordinate, synthesize, and prepare learning materials (small group, large group, on-line learning) in coordination with subject matter experts 
  • Support the completion, changes, and outputs of the PPM communications plan, including concepts / programs / tactics
  • Gather, synthesize, and compose: newsletter, intranet, and project report articles and content
  • Transpose and synthesize voluminous information into easy to understand, and fit-for-purpose communications, considering a global audience

Special projects and Cultural initiatives - Across project globally 

  • Assist in design and development of special projects - including: concepts, research, proposals, reports, and tracking 
  • Coordinate and provide support for special projects and delivery, amongst multiple departments (IT, External Affairs, Communications, Project Disciplines, etc) 
  • Participate in committees - facilitate and coordinate actions, completions, amongst team-members globally 
  • Support and administer Fluor programs and projects 
  • Support and administer project programs 
  • Support all ad hoc requests for PPM team (globally)

Qualifications

  • Confidentiality with all matters 
  • Technology - intermediate to advanced levels 
    • Administer and manage databases and project electronic systems (excel, word, powerpoint, SAP, Coreworx, Lotus Notes, Community/Connections pages) - training provided 
  • Flexible, adaptable, patient - especially with ongoing changes, and conflicting priorities, and with a smile 
  • Creative, yet understands deadlines and is completion focused 
  • Both a team player during development work, and can work independently to deliver the required outputs 
  • Very detail oriented 
  • Strong problem-solving, resourceful, proactive, and supportive

TO APPLY:

If you have the skills and experience required for this position, please forward your resume to:

E-mail: bowling.512d@gmail.com



Posted 2019-08-01








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