Office Administrator
Position Summary
Reporting to the Director Finance & Accounting, this position is the voice of the company and is key to the success of the entire organization. This role projects a professional image for the company and is the first line of contact and communication for our customers, clients, and employees. The position is also responsible for various administrative duties supporting the team at Garden Protein International.
Duties and Responsibilities
Answers telephones and greet office visitors in a prompt and courteous manner
Ensures that requests and messages are handled and directed to the appropriate party
Maintains budgeting and purchasing for all office related supplies
Liaison between external IT service providers and users within GPI
Responsible for:
- Updating company property issuance in HRIS database
- The issuance/cancellation of security cards
- Telecommunications at GPI, landlines & wireless
- Arranging all travel for employees and consultants
- Maintaining organization chart
- Maintaining company phone list
- Coordinating meeting room bookings through Outlook
- Keeping meeting rooms and reception area professional looking
- Coordinating all couriers both, incoming and outgoing
- Coordinating meeting and events including ordering food/beverages
- Maintaining sign in/sign out of all visitors and employees
- Maintaining marshalling plan of visitors and employees
- Receiving and circulating mail to appropriate parties
- Preparing documents, presentations, meeting minutes, etc
Adhere to all company policies and procedures
Other duties as assigned
Experience and Qualifications
Post secondary education in Office Administration or equivalent
10 years experience supporting business operations
Skills, Knowledge and Abilities
Self starter with the ability to work independently and as part of a team
Expert in data entry
Ability to prioritize under the pressure of tight deadlines
Proficient in MS Office with an aptitude for becoming an advanced user
Familiar with Visio
Familiar with functional options in MS Outlook
Minimum of intermediate experience with MS Excel or other spreadsheet program with the ability to build simple spreadsheets
Familiar with MS Word (Junior to Intermediate Level)
Strong oral and written communication skills
Able to deal tactfully and efficiently with all enquiries
Strong organizational and time-management skills
Strong interpersonal skills; able to work independently and as a part of a team
Ability to handle multiple projects in a fast-paced environment
To Apply:
Please forward your resume to hr@gardenprotein.com
Posted 2010-07-28
